Print file requirements

Print ready file requirements

When uploading and supplying files with your order please follow the specifications below to ensure that we can quickly and easily print it.


1. File format

Our preferred file format for print-ready files is PDF.

PDFs preserve all content in its original, desired state. Thus all fonts, colours, images and layout remain in tact. Please note that PDFs are not meant to opened or modified once they have been created. Changes can only be made to the original files and then re-exported/re-saved as a PDF.

Ensure that your PDF files are:

  1. flattened
  2. in CMYK format
  3. with "Overprints" turned off
  4. not supplied with crop/trim marks
  5. converted to outlined/curved fonts
  6. artwork is centered in your document, unless otherwise specified
  7. to the specified sizes stated in the product description
  8. image resolution must be at least 300dpi
  9. documents with facing pages (books, booklets etc) should not be exported with/as spreads (two pages side by side). Always supply such documents with individual/single pages.

If you are using Microsoft Office software (Word, Publisher etc) it is essential that you save these as pdfs before uploading them. Our system will not accept files supplied in Microsoft software formats.

Documents must be supplied at correct standard sizes, i.e: Letter size and not, for example, A4 (a European standard size). Please re-check your page sizes before supplying them. Custom/incorrect sizes may result in undesirable results.


2. Bleeds

When printing, the artwork is sometimes printed on a larger sheet of paper and then trimmed down to the finished size. If you do not allow for an overprinted area (bleed), any misalignment between printing and cutting will result in the artwork not running to the edge of the sheet after trimming. Bleeds ensure we get the results you need.

So therefore when designing your artwork, ensure that any part of the artwork that must be shown is not exactly to the edge of your design. Leave at least a 1/8" (or 5mm) safe zone from the edge of the final trim size to ensure no essential elements are trimmed.



3. Colour Variations

It's important to note that the colour in your design may look different when printed.

There are a lot of variables that affect the appearance of colour. It’s important to understand that variations will arise from the different models used to create colour:

  • Monitors display colour using the RGB colour model, meaning they create colour by mixing red, green, and blue. All monitors use RGB, but the display typically varies from screen to screen. It’s affected by the device’s graphics card, and also by its backlighting — whether it uses LED, LCD, or plasma.
  • Inkjet and digital printers use the CMYK colour model, producing colour with cyan, magenta, yellow, and black. Again, colours often vary from printer to printer due to their settings.
  • Other presses may use either CMYK or spot colours, which are created by mixing specific proportions of ink.

These methods differ not only in the colours used, but in how they emit color. Monitors give off light, while paper absorbs light. Because of the fundamental differences between monitors and print, if your goal is to achieve a certain colour on a printed piece, the best thing you can do is print a sample or small set. Make the necessary changes on your computer, and repeat until you get your desired results.

Our printing process utilizes CMYK digital printing output, and so we are unable to provide exact (spot) colour or Pantone matching. Colours on your computer screen may not be reproducible with CMYK printing. For example, a neon green on your screen will print closer to a kelly green, and will appear more flat than bright.

We strive to print colours exactly as they appear in the supplied files, but it is not possible to always match the exact colours you see on your monitor with the exact colours that you will see on a printed piece.


4. Text

Always proof read your documents, or have someone else read it for you. When a document has been supplied to print, it is assumed that it is ready to print and already proofed.

A text body in black should not be in registration black. Registration black contains all four colours when printing (Black, Cyan, Magenta, Yellow), and in the process uses more ink than necessary causing a 'muddy' black look.

When exporting your files for prints please ensure that all fonts are converted to outlines/curves to avoid font changing issues.

ISA Technology will not accept responsibility for incorrectly supplied documents.


5. Acceptable Content

Almost anything goes.

Feel free to put anything you would like in your design, but please avoid drug references, sexually explicit, obscene, or vulgar language and images, or content that promotes or invites to it.

ISA Technology reserves the right to refuse to print any design or content that does not meet our acceptable content standards.


6. Proofs

Upload your print-ready files (and we mean print-ready) to our website. Ensuring your files meet all of our requirements ensures the fastest processing time.

We won't be checking for ANY errors, so ensure your files are perfect and ready to go.

Before you upload, check to ensure accuracy in color, alignment, spelling and other design elements. Once you approve and upload your files, they will be sent to the point of no return—to print!

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